Electronic Poster Presentations

Tuesday 27 June 2017
6:00pm – 8:00pm
The Cube (P Block), Queensland University of Technology (QUT) – Gardens Point Campus

Annual Research Planning with EPrints at Glasgow School of Art

Justin Bradley1, Nicola Siminson2, Dawn Pike2

1EPrints Services, United Kingdom; 2The Glasgow School of Art, United Kingdom

RADAR is GSA’s well established open access EPrints repository, it is well used within the School for recording and promoting their research outputs.

There is however a need to record and manage additional information around the repository contents, to enable individual researchers to curate a selection of their outputs.  These outputs along with other profile information are used to produce annual reports for planning and summarising a number of staff activities, such as REF returns, recording impact, appraisals and planning for the year ahead.

This need has been met with the introduction of the Annual Research Planning (ARP) extension, which has been written by EPrints Services and has been integrated into RADAR.

International Image Interoperability Framework (IIIF)

Sheila Rabun

International Image Interoperability Framework (IIIF) Consortium, United States of America

The International Image Interoperability Framework (IIIF, see http://iiif.io) is a community that develops shared application programming interfaces (APIs) for interoperable web-based image delivery and implements the APIs in software to expose interoperable digital image content.

Across the digital repository landscape, many people have heard of IIIF, but not everyone knows exactly what it is and how to get involved and learn more. This poster will outline the basics of the IIIF community, APIs, functionality, and examples of implementations so that audience members can learn more about IIIF at a glance and continue to explore resources and participate in the IIIF community from their home institutions.

Islandora CLAW: Burgers to Lobsters

Melissa Anez1, Danny Lamb1, Nick Ruest2

1Islandora Foundation, Canada; 2York University, Canada

The poster will diagram the component of Islandora CLAW, the latest major release, which combines Drupal 8 with Fedora 4. This will be contrasted with a simplified diagram of the previous version (compatible with Drupal 7 and Fedora 3) to give context for those familiar with Islandora’s current release and demonstrate how Islandora CLAW makes use of the features of Drupal 8 and Fedora 4 a major re-architecting with significant improvements.

Using a visual format will allow for a diagram of the stack, with explanations, which is a much more effective way of showing how things work than explaining with text alone.

Lantern: Open Access Compliance

Nevelina Aleksandrova, Richard David Jones

Cottage Labs, United Kingdom

Researchers are increasingly aware that their compliance with institutional, funder and even governmental Open Access mandates is important to their research and their careers. Many organisations approach this issue manually, with the burden of carrying out compliance checks primarily falling on individuals working with the repository or in the research office of an institution. Our aim is to dramatically reduce the effort expended, and to support the integration of such processes into institutional systems such as the repository. This poster presents ongoing work on Lantern, an OA Compliance tool built and run by Cottage Labs, which gathers for you essential metrics – such as whether a CC licence has been applied, or what embargo is in effect – for a given list of article identifiers.

 Publisher-Repository Partnership for Funder Mandate Compliance

Mariya Maistrovskaya, Sean Xiao Zhao

University of Toronto Libraries, Canada

The new Canadian Tri-Agency Open Access Policy on Publications in effect May 2015 presented federal grant recipients with a challenge of incorporating open access compliance into their research workflows. Despite support available to researchers at the University of Toronto, such as mediated deposit to the U of T institutional repository, TSpace, many struggle with compliance, particularly in cases where an accepted manuscript is needed for deposit.

Through a partnership between Canadian Science Publishing and the University of Toronto Libraries, an integration project was born that allows accepted manuscripts to be deposited automatically into TSpace from the CSP’s publishing system. This free service is available to authors publishing their papers in 20 CSP’s NRC Research Press journals and has made over 1,400 manuscripts openly accessible in the first 1.5 years of operation.

This poster breaks down the integration workflow developed by the University of Toronto Libraries’ ITS team in close consultation with CSP. It can be adopted by other libraries and publishers looking to provide automated deposit service to authors for the purpose of funder mandate compliance, green OA, or preservation.

 Towards the Next Generation CERN Institutional Repository

Esteban Gabancho, Ludmila Marian, Harris Tzovanakis, Sebastian Witowski

CERN, Switzerland

CERN Document Server (CDS) is the CERN Institutional Repository, playing a key role in the storage, dissemination and archival for all research material published at CERN, as well as multimedia and some administrative documents. In this poster we would like to present our approach of redesigning the content architecture and software stack of the new CDS, based on 15 years of experience. This is a major task, involving a new software stack, based on Invenio 3, several new data models, a completely new approach for data architecture, and the migration of 2 million records.

VIVO/Vitro system architecture for creating linked open data regarding scholarship

Michael Conlon, Graham Triggs

Duraspace, United States of America

VIVO is a popular open source application for representing an institution’s scholarship. VIVO uses open ontologies and produces linked open data using Vitro, a general purpose semantic web engine that can manage linked data using any collection of ontologies. Using VIVO and Vitro, an institution can gather metadata regarding its scholarship in a standard, open metadata format, using the VIVO-ISF ontology, use that data to enhance scholarship at its institution, and share that data with others to advance open science. VIVO sites use VIVO data for expert finding, social network analysis, program evaluation and the study of research impact. In this poster we will show how VIVO uses Vitro to create, use and share linked open data regarding scholarship, the software components of each, and the applications of each. The poster will support drill down through the various components to enhance understanding of the how the components fit together and relate to other systems in the scholarly ecosystem at the institution and beyond.

Automatically Extracting Keywords from Documents for Rich Indexes of Searchable Data Repositories

Daisuke Ikeda, Daisuke Seguchi

Kyushu University, Japan

To entice potential users to a data repository in some research field, especially people not familiar with that field, it is necessary for the repository to provide keyword search function with rich indexes. However, since data is not a text, unlike scholarly papers on scholarly repositories, it is difficult to create rich indexes from data. With the aim of developing searchable data repositories with rich indexes, we show how to automatically check if, given a paper, a fixed data set is used in the paper or not. Once we can identify papers using some data sets, we can extract terms closely related to the data sets from the papers and these terms are used for indexes.

To this end, we have collected scholarly papers from an open access publisher, put binary labels on papers to show whether they use a fixed data set or not, and create feature vectors by pattern matches of predefined pattern, such as the name of the data set, in the regions of figures, tables, and acknowledgments. Then, given these vectors to a supervised learning algorithm, we’ve achieved 89% accuracy of classification. An important future work is to extend our method to allow arbitrary data sets.

Enabling collaborative review with the DSpace configurable workflow

Andrea Schweer1, Jenni Barr2, Deirdre Congdon2, Megan Symes2

1The University of Waikato, New Zealand; 2AgResearch Ltd, Hamilton, New Zealand

The DSpace configurable workflow feature enables the creation of custom review workflows beyond the traditional edit metadata, accept, reject actions. This poster reports on our experiences in using the customisable workflow to enable collaborative review by repository management staff for the AgResearch institutional research repository, AgScite.

Extending the value of the institutional repository with metrics integration

Andrew Heath, Mary-Anne Marrington, Sarah Brown

University of Queensland, Australia

UQ eSpace is a comprehensive repository of the research outputs of the University of Queensland (UQ). While UQ eSpace meets the University’s requirements for administrative reporting and for the promotion and access to open access materials, this ‘source of truth’ for UQ publications also provides the opportunity to create deeper understandings of the research on an individual and organisational level. Along with other data integrations in the repository such as Web of Science, InCites, Scopus, SciVal, and Altmetric.com, UQ eSpace allows for the deep analysis, reporting and visualisation of research outputs via a bespoke dashboard. None of this would be possible using a commercial product alone.

This poster will:

  • describe and illustrate some of the unique statistical and bibliometric reports that have been created for researchers and research managers;
  • provide examples of customised views of the data that can illustrate the quality and potential impact of research at UQ;
  • demonstrate how value-added services increase researcher engagement with the repository and encourage researchers to maintain a complete and accurate record of research publications; and
  • identify that the augmentation of UQ eSpace data with data from other research-related systems adds value to researchers’ performance and impact reports for internal promotion and for grant applications.

How to be a better colleague with your Copyright Office: rights workflow at the U-M Library

Kat Hagedorn

University of Michigan, United States of America

At the University of Michigan Library, we are careful about the access to all our repositories of digital content. In the Digital Library eXtension Service (DLXS) repository that hosts our digital collections, a newly created collection entails a rights investigation that includes both the stakeholder and the Collections division of the library, as well the Digital Content & Collections department responsible for creating and maintaining the collection. However, even though we were intentional about our process, our U-M Library Copyright Office was telling us that the copyright and permissions discussions were happening too late in the process. This poster will detail how we worked with them to formulate a workflow better suited to both our departments. It will visually depict details on our road to clarity and the newly enhanced workflow, as well as showcase the types of material that we were able to provide better access to as a result. In providing information on how we were able to unpack and mature our existing workflows, this poster will offer a template for other institutions to enable similar processes.

New Japanese metadata schema for open science

Hayahiko Ozono1, Nanako TAKAHASHI2, Tsubasa SASAKI3, Akira MAEDA4, Yasuyuki MINAMIYAMA5, Tomoko KAGAWA6, Yutaka HAYASHI7, Tadasuke TAGUCHI8, Shin KATAOKA8, Ikki OHMUKAI8, Kazutsuna YAMAJI8

1Okayama University; 2Chiba University; 3Hokkaido University; 4University of Tokyo; 5National Institute of Polar Research; 6Ochanomizu University; 7Kyushu University; 8National Institute of Informatics

The “junii2” is a metadata schema which has been used for many years in Japan in order to ensure interoperability of institutional repositories (IRs). National Institutes of Informatics (NII) run a national aggregator “IRDB” to collect Japanese IRs metadata compatible with junii2 and to distribute them to other services. Our Task Force, under the Institutional Repositories Promotion Committee, is now creating a new version of schema to handle the new trends and techniques of the scholarly communications, like open science. The new schema includes three major changes; 1) adding new elements for open science such as open access monitoring and research data, 2) extending the elements for PIDs, like ORCID or Open Funder Registry ID, and 3) making the schema more interoperable globally. We are intended to support all the Japanese IRs to comply with the new schema, and distribute more Japanese research outputs in global.

OpenAIRE dashboard for repository managers: from repositories for repositories

Pedro Principe1, Natalia Manola2

1University of Minho, Portugal; 2University of Athens, Greece

OpenAIRE is the European Union initiative for an Open Access Infrastructure for Research which supports open scholarly communication and access to the research output of European funded projects and beyond. Thanks to infrastructure services, objects in the graph are harmonized to achieve semantic homogeneity, de-duplicated to avoid ambiguities, and enriched with missing properties and/or relationships. OpenAIRE data sources interested in enhancing or incrementing their content may benefit in a number of ways from this graph. This paper presents the OpenAIRE dashboard for data providers which performs the realization of an institutional repository Literature Broker Service for OpenAIRE data sources. The Service implements a subscription and notification paradigm supporting institutional repositories.

Repository Usage: Data that Counts

Jo Lambert

Jisc, United Kingdom

The value of Open Access (OA) in facilitating effective research is indisputable. Within this context institutional repositories are key, enabling academic institutions to share their research outputs with a wider audience. Depositing materials into the institutional repository is not the end of the process however; what happens to the materials once they’re available?  Tracking, monitoring and benchmarking usage of educational resources helps universities to spot emerging trends and to demonstrate value and impact.

IRUS-UK (Institutional Repository Usage Statistics) is a usage statistics aggregation service that enables Institutional Repositories to share and compare usage of resources based on the COUNTER standard. Part of Jisc’s Open Access offer, IRUS-UK provides access to authoritative, standards-based statistics supporting universities to gain a better understanding of the breakdown and usage of their institution’s research, which they can quickly and easily benchmark against comparable organisations and share with key stakeholders.

IRUS currently represents >80% of eligible repositories in the UK, handling data from over 650,000 items and downloads of over 70 million (by November 2016). The ways in which institutions are exploiting IRUS-UK, as well as the benefits provided on a national level, are illustrated in this poster through several case studies.

The uptake of the CORE Recommender in repositories

Nancy Pontika, Petr Knoth, Lucas Anastasiou, Aristotelis Charalampous, Matteo Cancellieri, Samuel Pearce, Vaclav Bayer

CORE – Open University, United Kingdom

CORE, an aggregation service that harvests repositories and open access journals from around the world, currently holding 37.5 million metadata and 4.5 million full-text records, has released a new version of the CORE Recommender. The purpose of the recommender is to improve the discoverability of research outputs by providing suggestions for similar research papers both within the collection of the hosting repository and the CORE collection. Repository managers can install the recommender to advance the accessibility of other scientific papers and outreach to other scientific communities, since the CORE Recommender acts as a gate to millions of open access research papers. In this poster we will present the process of rolling out the CORE recommender to the repositories, refer to the activities of our focus group and explain how the recommender can be installed.

Using Invenio for large scale open data and software repositories

Jiří Kunčar, Lars Holm Nielsen, Tibor Šimko

CERN, Switzerland

We present how a research data repository manager can build custom open data solutions to ingest, describe, preserve, and disseminate the open research environments, datasets and software using the Invenio digital library framework. We discuss a concrete use case example of the CERN Open Data and Zenodo services, describing technological challenges in preparing large sets of data for general public. We address the questions of efficient linking and sharing of large quantities of data without unnecessary duplication on the backend, the role of the file transfer protocols, as well as the means to visualise data to make it more accessible and interactive for general public. The technological challenges and discussed solutions can be applied to any research discipline outside the domain of particle physics.

World Heritage/Cultural Heritage: A repository for a Fraser Island (K’Gari) Research Collection

Rebecca Owen, Beth Crawter

University of the Sunshine Coast, Australia

The aim of the Fraser Island (K’Gari) Research Collection is to establish USC Library as a resource centre to support ongoing research into Fraser Island (K’Gari). This was a new venture for the Library and a novel approach was required regarding software platform, archival collection governance, metadata management, and discoverability. The result is a unique collection that encompasses both physical and digital items in a single interface to provide a seamless end user experience.

Curation Tools for Data Management and Digitization

Andrew Weidner, Sean Watkins

University of Houston Libraries, United States of America

The University of Houston (UH) Libraries made an institutional commitment in late 2015 to migrate the data for its digitized cultural heritage collections to open source systems for preservation and access: Hydra-in-a-Box, Archivematica, and ArchivesSpace. This poster illustrates four open source tools that the UH Libraries have developed for data management and digitization in our new systems architecture. The data management tools include an application for minting and resolving ARK identifiers and another for managing SKOS linked data vocabularies. The digitization tools include an application for producing Archivematica submission information packages (SIPs) structured on ArchivesSpace collection hierarchies and a metadata editing interface that produces dissemination information packages (DIPs) for Hydra-in-a-Box ingest.

Data Curation to Deployment Made Easy Using CISER’s Setup File Generator

Florio Orocio Arguillas, William Block

Cornell University, United States of America

Many archives still possess in their data collection column binary data and/or ASCII data with no accompanying setup files to read them. Some process these types of data on-demand, while leaving the rest untouched and often left to deteriorate because of lack of skills, lack of time, and high cost of processing. Creating setup files requires statistical software programming skills, is time consuming, and, therefore, costly.

The Cornell Institute for Social and Economic Research (CISER) developed a software written in Python that would automatically create setup files in SAS, SPSS, and STATA; and also provides the users the option to create SAS, SPSS, and STATA datasets, and DDI 2.5 Codebook, with just a few clicks. We generically call this software the Setup File Generator. It only requires as input an Excel file with important variable metadata such as the variable name, record number, starting and ending column location, labels, and value and value labels. The software significantly reduces the cost of producing the setup files by not requiring a statistical software expert to create them and by speeding up the data processing and deployment process. And because the software converts them into multiple formats it provides multiple pathways to preserve the datasets into the future.

Development of Institutional Repositories in México.

Gerson Leví Vázquez Hernández

Instituto Potosino de Investigación Científica y Tecnológica, A.C., Mexico

The present work shows the growth of institutional repositories and the national repository in México, it has been noticeable that in the last 5 years many academic institutions in México have launched their institutional repository, even though many of the repositories do not have a considerable number of documents.

In 2014 a new Law of Science was created in México and that included the establishment of a national repository hosted by Conacyt, the Science Council in México. This new law was a milestone because it promotes the open access to all the research done with government founding.

Charon: Building a Digital Repository to Support Digital Humanities Workflows

Sarah Jean Sweeney

Northeastern University, United States of America

The Northeastern University Libraries Digital Scholarship Group works with many project teams to support their digital humanities research. We are in the process of designing a Hydra-based repository that supports what we have identified as the most common tasks in the digital humanities workspace: annotating, cataloging, proofreading, publishing, text encoding, transcribing, and translating. The design and development of this system will focus on the needs of three pilot projects, each of which are working to archive and provide access to digitized cultural materials: “Cherokee Language: Transcription and Translation”, “The Jesuit Relations: A Digital Edition”, and “The Early Caribbean Digital Archive”. The end result will be a contributory and collaborative repository environment for many types of users, which ideally will encourage community engagement with openly accessible digital objects.

Hacking the figshare API to Create Enhanced Metadata Records

Dan Valen

figshare, United States of America

One of the challenges for the progression of research metadata standards is that technology often gets in the way. Bound by the pressure not to be weighed down by technical debt, and the desire to appeal to as broader an audience as possible, the adoption of metadata standards within technology platforms is conservative.

Ideally, this is not how things should be. The adoption of standards and practices should be community led, with technology functioning as the enabler. Figmeta showcases one attempt to move closer towards this goal by semantically enabling figshare as a basis for rapid ontology development and adoption.

If you digitise them they will come: creating a discoverable and accessible thesis collection

Katrina Dewis

University of Tasmania, Australia

To coincide with the 125th anniversary of the University of Tasmania a large scale project was undertaken to digitise and upload approximately 3500 Higher Degree Research (HDR) print theses into the Library Open Repository.

This poster articulates the Library Open Repository’s role in promoting open scholarship through the global discoverability and accessibility of the University of Tasmania’s thesis collection. The process to digitise a large collection is outlined as well as the challenges faced to provide accessibility to the newly discoverable collection.

The PLACE Toolkit: exposing geospatial ready digital collections

Eleta Exline, Hannah Hamalainen, Michael Routheir, Val Harper

University of New Hampshire, United States of America

Libraries make significant investments in creating rich cultural heritage collections. Many collection items are associated with geographic locations, but location metadata is usually limited to imprecise text descriptors, if included at all. Adding geographic coordinates to digital objects increases the range of exposure options and search methods for this content. The University of New Hampshire Library and Earth Systems Research Center received a National Leadership grant ((Grant Award Number: LG-05-13-0350-13) from the Institute of Museum and Library Services to build PLACE (the Position-based Location Archive Coordinate Explorer), a project to link the Library’s Fedora digital collections repository with an open source geospatial search interface. Through PLACE, via a click or delineation of a search polygon on a web map, users can locate digital collections texts and images whose geographic extents intersect. Key to the project was developing methods to identify geographic coordinates for “geospatial ready” digitized cultural heritage materials already existing in our collections. In this presentation we will introduce the PLACE Toolkit, which provides resources for getting started on a similar project, details project methodologies for identifying point and bounding box geographic coordinates for non-map materials, and outlines technical and skill requirements for undertaking such projects.

Web accessibility in open access repositories

Alexa Ramírez-Vega

Instituto Tecnológico de Costa Rica, Costa Rica

The disability affects 15% of the world’s population (approximately one billion people), according to data from the first report on disability of the World Health Organization (WHO). From them 645 million suffer visual or hearing impairment, where affect the correct use of web content. This situation has led international organizations such as the World Wide Web Consortium (W3C) to create recommendations and standards for the Web, to guaranteeing people (disability or not) participation in equality on the Web. This situation becomes even more critical if it is Web pages for academic purposes, such as the pages of open access repositories that can be access in the web for any person. For that reason, it is necessary to evaluate the web accessibility of pages in open access repositories available in DOAR (Directory of Open Access Repositories) in Communications and Information Technology area. The openness of repositories means that anybody could access the content and this one have to consider people in any country, any age, using any technology and accessibility features (screen readers, zoom, invert colors). Developers, managers and staff have to learn about how to verify and solve web accessibility issues.

COR(E)CID: Analysing the use of unique author identifiers in repositories via CORE to support the uptake of ORCID iDs

Matteo Cancellieri1, Petr Knoth1, Elizabeth Krznarich2

1Open University, United Kingdom; 2ORCID Inc.

This paper estimates the proportion of research papers that are linked to ORCID identifiers using the CORE aggregated dataset. We show that 16% of papers have at least one ORCID author. We observe a high variance in the use of ORCID iDs across repositories. As a result, we present a new functionality developed in the CORE Repository Dashboard which helps repository managers monitor the use of ORCIDs within their institution and helps them to create targeted campaigns to increase uptake of ORCID.

Willow: a Hydra repository solution for research data, publications and more

Nevelina Aleksandrova, Richard David Jones

Cottage Labs, United Kingdom

Willow is a commercial approach to providing a comprehensive open source solution based on Hydra, aimed at all content types, but with a particular capability around research data management and preservation activities. This poster provides a view on what shape such an offering takes, from requirements capture and analysis through to maintenance and support. It also presents a case study of work carried out with the University of Hull on integration with a cloud storage provider, a preservation workflow, and a local Hydra instance.

Discoverable, accessible, usable cultural heritage: the role of UQ’s repository

Dulcie Stewart, Elizabeth Alvey, Mandy Swingle

The University of Queensland Library, Australia

UQ Library’s special collections contain complex and significant cultural heritage material. The Library’s digitisation selection strategy has prioritised and produced a volume of digitised object to preserve these important collections and improve accessibility for a wider audience. The repository, UQ eSpace, is central to the strategy: exposing, preserving, and managing multifaceted objects. This poster outlines the importance of the repository in:

  • Preservation and open access for digital objects
  • Effective metadata for discovery in web scale or aggregated searching
  • Management and access to cultural heritage information
  • Displaying rights and advisory warnings
  • Supporting online exhibitions and engagement activities.

In using a central repository to manage digitised cultural heritage objects, connecting to physical counterparts; effectively displaying records in other discovery systems; and the ability for users to reuse and adapt digitised objects are important. The users’ needs of searching for digitised material and reusing objects in research, teaching, and learning underpin how we utilise the repository for maximum impact.

Strategies for increasing the amount of open access content in your repository.

Paula Callan

Queensland University of Technology, Australia

Filling an institutional repository with publication metadata has become relatively simple. In fact, the process can almost be automated these days. But without full-text open access copies, this delivers little additional value to the authors or the institution as the same information is, in most cases, already freely available online. Significant value is added when the repository increases the number of readers for the works by providing access to open access copies. This is likely to increase the academic impact (citations) and broader impact (dissemination to and uptake by wider society) of the institution’s research. QUT’s repository (QUT ePrints) has a proven track record in providing open access research publications as evidenced by 67.5% of the repository records for works published in 2015 having open access (or temporarily embargoed) full-text available. This poster provides a snapshot of the strategies and repository services in place at QUT which are underpinning this.

Governmental Educational Repository in Health

FERNANDA DE SOUZA MONTEIRO1, Aline Santos Jacob2, Vinícius de Araújo Oliveira2, Milton Shintaku3, Ingrid Schiessl3, Ana Carla Cunha Nascimento3

1University of Brasilia; 2Open University of the Brazilian National Health System; 3Brazilian Institute of Information in Science and Technology

One of the elements that compounds the Open University of the Unified Health System (UNA-SUS) is the Collection of Learning Objects in Health (ARES) repository, which is responsible for the dissemination of the products generated by the UNA-SUS system. The creation and organization of ARES repository are exposed in this presentation. Moreover, the importance of ARES as dissemination channel of the products of UNA-SUS System. Finally, it concludes that ARES has become an important tool to UNA-SUS, since it is a greater help in provide access to learning object to the researchers.

Monash University Research Data Ecosystem

Patrick Splawa-Neyman, David Groenewegen, Beth Pearson, Neil Dickson, Andrew Harrison

Monash University Library, Australia

The software that previously underpinned Monash’s Research Repository was relatively old and had a number of significant limitations such as no self-service option for researchers and poor Google harvesting.

Monash University Library’s aim was to provide where possible self-service, cloud based platforms that linked with each other rather than acting as silos. Numerous software platforms were analysed, and ultimately three pieces of software were selected: Pure, Omeka and figshare for institutions.

Pure forms the basis of the research management system and is the publications repository, Omeka displays and promotes digitised Special Collections, and monash.figshare allows the sharing and publication of research data.

These platforms work together to ensure that Monash research is as widely disseminated as possible. Research data, research publications, researcher profiles and other outputs are linked to show their interrelationships which in turn builds a picture of the diversity and reach of research at Monash University.

Major challenges of bringing in new systems to a large research intensive organisation included the initial identification of appropriate platforms, migrating content from the Research Repository into new systems, developing policies to specify the most appropriate system for new research content, and how best to promote the new research ecosystem to the wider academic community.

Mandated Australian government archives and open repositories

Nicholas Car, Margie Smith, David Lescinsky, Damien Hart, Carina Kemp

Geoscience Australia, Australia

Australian government agencies, like many internationally, are obliged by law to archive information records. Traditionally, this has been a document-centric endeavor with recent trends seeing paper record keeping techniques emulation in electronic systems.

Some agencies, such as the authors’ Geoscience Australia (GA), collect and generate large amounts of scientific data as well as records of regular government business. Due to GA’s interest in being a good international science citizen, the domain of scientific open repositories is of interest and GA aims to obtain “trusted repository” status or similar for its scientific data.

A recent Australian government initiative requiring agencies to holistically manage their all their information, both corporate and other, such as scientific, has brought to a head issues about how to implement mandated open and non-open data archiving and the presentation of scientific data in trusted open repositories.

Here, we describe the policies and practices GA has implemented recently for mandated data archiving and scientific open repositories. We detail how our involvement in the two communities relevant to these approaches has enabled us to achieve both goals efficiently and to pass on lessons from one community to the other.

Opening up data to realise lofty research ambitions

Andrew Williams, Simon Huggard, Eva Fisch

La Trobe University, Australia

A big, ambitious, library led project around open data is being fostered at La Trobe University. Key players in managing research have taken the strategic decision that research data is a valuable asset for the institution, and that creating an ecosystem to enable good data management is a priority. This is in a context where the University has an ambitious research strategy and is developing the infrastructure in order to realise it.

La Trobe’s research data management policy requires research data to be “retrievable and available with minimal barriers.” In many cases, this will mean open publication.

The University currently has a Fedora repository which stores a small number of datasets and publishes them openly. This is the legacy of ANDS-funded projects over the last few years, but the perception now is that a different solution is required in order to scale with and facilitate the University’s research ambitions.

The presenters of this paper will outline our current status and recent progress, present the vision we hope to achieve, and lay out the steps we are taking to get there.

Publication Life Cycle at CERN Document Server

Sebastian Witowski, Flavio Costa, Esteban Gabancho, Jose Benito Gonzalez Lopez, Ludmila Marian, Harris Tzovanakis

CERN, France

This presentation guides listeners through all the stages of publication life cycle at CERN Document Server, from the ingestion using one of the various tools, through curation and processing, until the data is ready to be exported to other systems. It describes different tools that we are using to curate the incoming publications as well as to further improve the existing data on CDS. The second part of the talk goes through various challenges we have faced in the past and how we are going to overcome them in the new version of CDS.

Exposing Undergraduate Research in Institutional Repositories

Robyn Hall

MacEwan University, Canada

Institutional repositories can play an important role in providing students with opportunities to disseminate scholarship, while also acting to highlight and promote undergraduate research activities at academic institutions. Few repositories have fully embraced this role, however. As recent data from a content analysis of Canadian institutional repositories reveals, a majority tend to focus services around disseminating, preserving, and showcasing the work of faculty members, research centres, and graduate students, while largely ignoring undergraduate work. This session will outline effective strategies for attracting attention to undergraduate research in institutional repositories while asserting the benefits of doing so for students and institutions alike. Additionally, participants will learn ways of overcoming challenges related to promoting repository services to undergraduate student populations and obtaining contributions of work, securing rights, and managing deposits.

A Multi-Stakeholder Analysis of Scholarly Communication and its Implications for Data Repositories in Enabling Open Science

Richard William Fyson1, Simon Coles2, Les Carr1

1EPrints Services, United Kingdom; 2University of Southampton, United Kingdom

Open Science presents new challenges for the repository community. A key aspect of Open Science is the open publication of data, for which a number of organisations are turning to data repositories to facilitate. Yet this represents a new approach to disseminating research outcomes, and for each of the many stakeholders in academic publishing the potential benefits of participating can be unclear. To investigate what drives new approaches to scholarly discourse, the behaviours and interactions of researchers, librarians and publishers were examined via a number of interviews. This emphasised the role of reputation as a driving force for researchers to disseminate their results, and thus informed new approaches to dissemination: rather than present researchers with new platforms from which they may disseminate their research, instead efforts must be taken to help them with their existing publishing practices. Thus data repositories need to become a tool that facilitate knowledge management, and a tool primarily used by researchers, their collaborators and supervisors, as opposed to librarians and repository administrators. By becoming an essential research tool, data repositories are positioned to be both useful to researchers generating the content and are ready to subsequently facilitate the wider benefits that Open Science affords.

The Good, The Bad and The Ugly: Developing a new repository infrastructure at The University of Sydney

Robin William Burgess, Sten Christensen

The University of Sydney, Australia

For over a decade The University of Sydney Library has been actively engaged in the management of repositories with DSpace as its main platform. This platform has proved useful and has been fit for purpose, however the ever changing research environment has pushed the need for enterprise scale repositories to not only mange publications but also data as well as to push impact. The University of Sydney is ready for a dramatic change.

Research outputs have and are a key component in creating and measuring impact for the University. And increasingly, access to the objects themselves — such as publications, multimedia and data sets — are becoming vital aspects in funding cycles, reporting requirements and increasing community engagement

The long term vision of the University of Sydney is to establish an enterprise wide capability that will encompass initially a publication repository and a data repository. Research data management and better harvesting of outputs/data for discoverability are pivotal parts within the roadmap for this project. We aim to position the University to be leading and defining upcoming major reporting rounds such ERA 2018 through the development of a coordinated and university-wide platform.

Evaluating Author Metadata Quality on Academia.Edu

Zachary Schoenberger

University of Alberta, Canada

Existing research on academic social websites has focused on disciplinary patterns of use and social sharing, often providing comparisons between different social sharing websites (Thelwall & Kousha, 2014; Ortega 2015; Ovadia, 2014). Research has not examined metadata quality on academic social sharing websites. This presentation examines metadata quality on the academic social sharing service Academia.Edu. A sample of University of Alberta affiliated works are examined for completeness and consistency of author metadata compared to publisher derived metadata. Qualitative analysis of author metadata is conducted to reveal strengths or weaknesses inherent in user-contributed metadata. Findings include analysis by users’ academic rank and disciplinary affiliations. University of Alberta publications on Academia.Edu are found to drastically under-attribute authorship when compared with publisher metadata. Larger effects are observed as author cohort size increases. Additionally, qualitative examination reveals author metadata values to deviate strongly from publisher metadata, therefore challenging the authority of publisher metadata. This research contributes to a paucity in the literature, can inform digital collections developers of risks and rewards of user-contributed metadata, inform Academia.Edu users of potential quality issues, and provide empirical evidence in the debate around academic social sharing websites (Adema et al., 2015).

EPrints – Past, Present, Future.

Justin Bradley

EPrints Services, United Kingdom

EPrints is a widely-used repository platform, which has been well established for many years. It has historically been used for publication repositories. While the support for the publications case is still the as relevant as ever, a broader array of repository options is now required. These vary from internal systems such as capturing impact, to archival repositories to data or educational resource repositories.

As the demands on EPrints diversifies then the software architecture and feature set needs to respond. This poster shows some of the EPrints history, as well as its current and future direction. Showing how incremental changes to the core software (version 3.4) and additional features, some funded, some contributed by the active community underpin its ability to respond to user demands.

How to keep an institutional repository relevant within your institution: an example from James Cook University

Tove Lemberget, Clair Meade, Stephanie Morton, Anna Gibbons, Kathryn Ferguson

James Cook University, Australia

How can we ensure the relevance of institutional repositories in the current climate of emerging social network platforms and storage solutions for publications and research data? One answer is to make sure the repository is an integral part of the institution’s research infrastructure and to provide enhancements that will benefit the academics in promoting their research. This poster presentation provides a snapshot at how this can be achieved, using the institutional repository at James Cook University as an example. The repository is embedded into a number of workflows within the University, including academic promotions, Research Portfolio (i.e., researcher profiles) and publication reporting (e.g., Excellence in Research for Australia – ERA). This approach, together with user education, collaboration and repository enhancements to facilitate the sharing of research outputs, increases the academics’ awareness of open access and the repository as a tool to promote their research and encourages repository use within the university.

COAR Resource Type Controlled Vocabulary: Dspace Prototype implementation

Pedro Principe1, José Carvalho1, Jochen Schirrwagen2

1University of Minho, Portugal; 2University of Bielefeld, Germany

Open access repositories are evolving in terms of the roles they play and the attributes they aim to express in their records. The use of controlled vocabularies in bibliographic metadata is essential to ensure interoperability in terms of data exchange and the provision of value added services. The Resource Type vocabulary defines concepts to identify the genre of a resource. Such resources, like publications, research data, audio and video objects, are typically deposited in institutional and thematic repositories or published in ejournals. Using the example of the COAR ResourceType vocabulary to describe the genre of a digital object organizational, methodological and technical steps of its implementation are presented using the integration process in DSpace. There two main ways to develop an implementation of the COAR resource types Controlled Vocabularies in DSpace: Controlled vocabulary and Dropdown (list).

FutureTDM Improving the Uptake of TDM

Freyja van den boom

open knowledge international, United Kingdom

The FutureTDM project seeks to improve uptake of text and data mining (TDM) in the EU by actively engaging with stakeholders such as researchers, repositories, publishers and SMEs. The poster will present the results identifying the legal, technical, economic and skill barriers and engage with the audience to get feedback on these insights. These will feed back into the next phase of the project developing guidelines that offer informed recommendations to practitioners from various disciplines, and propose solutions to overcome legal and policy barriers impeding TDM opportunities.

Methods and Practice of Integrating Norwegian Institutional Repositories with a National CRIS, Open Source Statistics and Content Management Systems

Michael Guthrie1, Hayden Young1, Monica Roos2

1KnowledgeArc, United Kingdom; 2Bergen University College, Norway

Institutional Repositories increasingly must be integrated into a wider ecosystem, and be able to extend their capabilities by communicating with other systems. In Norway, CRIStin is the National CRIS that most repositories need to share works with in Norway. One issue with this is being able to harvest the works into a workflow for further curation. For the referenced repositories, this harvesting into the workflow will be explained as part of a diagram. This infographic diagram will also describe how these repositories are integrated with a self hosted open source analytics software that is external to the repository, and how they are integrated with external Content Management Systems for the more flexible display and search of the works.

Integrating workflows, repositories, and websites: The Iowa State University experience

Harrison W. Inefuku, Levi C. Baber, Nicholas J. Booher, Ann E. Greazel

Iowa State University, United States of America

In some disciplines, widespread adoption of a disciplinary repository may prevent academic departments from participating in institutional repository efforts. For these departments, disciplinary repository allow the departments to push information about new scholarly works to their colleagues. Thus, submitting publications to institutional repositories may be viewed as a duplicative effort. For institutional repository managers who wish to comprehensively capture their university’s scholarly output will need to find alternative repository benefits to attract these departments.

With changes in staff and technology, the Iowa State University Department of Economics found that the websites supporting several departmental functions and workflows had failed. These functions and workflows include: Keep track of scholarly output; Publish working papers; Send metadata to a disciplinary repository; and Populate the “Research” page on departmental website.

With no CRIS on campus, the institutional repository provided a solution for continuing these workflows. As a bonus, support for much of these workflows would move out of the department and into the University Library.

This poster describes how the developers of Department of Economics’ website partnered with the University Library to turn the institutional repository into a hub that sends information about scholarly outputs to RePEC and the departmental website.

Vitalize IR Services with Altmetrics: experience of Lingnan University

Sheila CHEUNG, Cindy KOT, Kammy CHAN

Lingnan University, Fong Sum Wood Library, Hong Kong S.A.R. (China)

The IR of Lingnan University, Digital Commons (thereafter DC@Lingnan) was launched since April 2012, advocating Open Access and in support of Scholarly Communication for Lingnan’s community. After its initial 2-year development, the Library came to the crossroad with difficulties in sustaining IR’s contents growth with low stakeholders’ participation. Researchers did not seem to be concerned, nor would they come with their contents proactively.

Altmetrics was seen as a good complement to attract researchers’ attention on our IR and to encourage more stakeholders-initiated engagement. Since early 2015, Lingnan Library began to proactively utilize altmetrics to get IR’s benefit be better visualized, where Integrating DC@Lingnan with PlumX altmetrics was the featured attempt. By using hierarchy and metadata of DC@Lingnan to form the skeleton, altmetrics were scaled into granular analytics to showcase research impact at multiple levels. As a result, DC@Lingnan gained more attention across campus, which can be well-substantiated by the direct attention from several researchers and a support unit, requesting to host their contents on DC@Lingnan. The IR-Altmetrics also enable Library with the capability to practice to support in-depth research impact analysis with potentials to decision support in research development.

The Open Access Citation Advantage: Does It Exist, Does It Matter?

Jim Ottaviani

University of Michigan, United States of America

One of the earliest (and still one of the most persistent) arguments for promoting open access to the scholarly literature is that it boosts citations. Intuitively, leveling the playing field to give any scholar access equivalent to what those at well-funded institutions with large journal subscription budgets have should mean more readers, more citations, and more impact. Absence of an appropriate control group of non-OA articles with which to compare citation figures makes this hard to study, and confounding factors (authors may self-select only their best articles to make OA; conflation of pre-publication vs. published/publisher versions of articles, etc.) make demonstrating a real citation advantage difficult. This study addresses those factors and shows that an open access citation advantage as high as 19% exists, even when articles are embargoed during some or all of their prime citation years. Not surprisingly, better (defined as above median) articles gain more when made OA. The second question—does it matter—is perhaps even more difficult to answer, since authors have different motivations for embracing (or not embracing) open access. A small, data-driven case study in what type of motivation is effective will be presented.

ReDBox – Tracking the Research Data Lifecycle

Andrew White, Andrew Brazzatti

Queensland Cyber Infrastructure Foundation, Australia

Institutions are increasingly looking for Research Data Management solutions to support the Research Data Lifecycle. ReDBox and the cloud based ReDbox Lite are the leading Australian solutions that provide organisations with the ability to manage, describe, share and publish research data collections to systems such as Research Data Australia. The capabilities allow end to end tracking and support for the research data lifecycle. It has a flexible workflow system for cataloguing data sets and linking to them wherever they reside. The system evolved over a period of time with considerable input from the research data community and ongoing development and community support continue makes ReDBox suitable for a variety of institutional requirements. The presentation will take the audience through ReDBox’s support for the Research Data Lifecycle, from Research Data Management Planning, to metadata harvesting, storage provision, collection management and ultimately publication through Research Data Australia and Datacite. The presentation will include real world case studies from institutions currently using ReDBox within Australia illustrating ReDBox’s role in a dynamic research data eco-system

Usability of Digital Institutional Repositories (DIR) by Faculty and Postgraduate Students: A Study of University of Namibia and Namibia University of Science and Technology

Tertu Shiweda

University of KwaZulu-Natal, Namibia

Over the years, the University of Namibia (UNAM) and Namibia University of Science and Technology (NUST) have experienced an increase in students enrollment at both undergraduate and postgraduate levels. With the increasing number of postgraduate students and faculty, research output is also expected to increase and see more deposition of scholarly works in the institutional repositories. However, anecdotal evidence sourced from UNAM and NUST websites revealed limited depositing of scholarly work as well as low use of the digital IRs. Despite the increasing importance of institutional repositories in promoting scholarship, it is not clear why there is low. The reasons of the reluctance of faculty and postgraduate students to deposit in the IR are not known. However, the literature reviewed seem to suggest that usability factors, lack of skills, lack of ICT facilities, lack of awareness or simply preference for print resources are often responsible for low depositing and use of scholarly works in institutional repositories by faculty and postgraduate students the world over. This study will address the major research question: What systems usability factors influence the depositing and use of scholarly content in the DIRs by faculty and postgraduate students at the UNAM and NUST?

Out-of-the-Box, In-a-Box, or Outside the Box? Lessons from an Environmental Scan of Digital Library Systems

Peter Michael Broadwell, Dawn Childress

UCLA Library, United States of America

This talk presents the results of an environmental scan to find repository systems that are most likely to meet the current backend and frontend needs of digital libraries at large research universities, as well as being sufficiently flexible to adapt to an ever-changing digital landscape of media types and access and dissemination methods.

Our interviews with librarians and technologists at multiple institutions as well as surveys of digital libraries both inside and outside of the digital library world revealed a complex landscape of free open-source solutions, semi-commercial “consultantware,” and fully commercial systems that all make varying tradeoffs between a “one size fits all/lights-out” paradigm at one end of the spectrum and extensive customizability and scalability on the other. Yet in our estimation, these features and their “fit” for a particular institution’s use cases may matter less than the user cultures and informal support communities that have grown up around such systems.

NTROs and the institutional repository: Examining how the University of Sydney can effectively capture its NTROs in a new open access institutional repository.

Robin William Burgess, Marissa Cassin

The University of Sydney, Australia

Staff at the University of Sydney Library identified a low number of non‐traditional research outputs (NTROs) stored in its repository and set about addressing this gap. In order to do this, it was important to understand the types of NTROs being produced at the University, and examine the complexities in ingesting NTROs into a repository. Through a literature review, environmental scan and meetings, it became apparent that the current repository did not meet the needs of academics producing NTROs at the University. NTROs are highly complex and varied, often comprising a wide variety of outputs and formats which present researchers and information managers with many discipline specific issues. A series of initiatives in the UK addressed these concerns, customising repositories to suit academics working within the visual arts. The project wished to harness the knowledge of colleagues in the UK to help adapt existing repositories. The project identified a need for repository staff, who have the technical skills, and librarians, who understand their client groups, to develop a strong partnership in order to address the concerns of academics producing NTROs and thereby increasing the representation of these research outputs in the University’s repository.