Frequently Asked Questions

For your convenience, our most common questions are answered right here. Not finding what you want? Reach out directly through our Contact Us page.

Registration and Accommodation

Q: How can I register? What are the registration Rates?
Registration can be done via our registration page here. Rates and registration inclusions can also be found on our registration page.

Q: I have a problem with my registration. Who can I contact?
A: Please email

Q: Where are the conference events being held?
A: Monday 26 June, 2017
           – CAUL Community Dat at  UQ (CAUL Only)
            Tours of UQ and Griffith University Libraries for all OR 2017 Delegates (Bookings required)
      Tuesday 27 June, 2017
            – Workshops and Welcome Reception at QUT
            – Tours of QUT Library for all OR 2017 Delegates (Bookings required)
      Wednesday 28 -30 June, 2017
            – Conference at Hilton Brisbane
      Thursday 29 June, 2017
            Conference Dinner at Queensland Museum

Q: Is there any information on finding suitable accommodation?
A: Options for a range of accommodation in Brisbane can be found here.  If you require further assistance please email

Q: Things to do in Brisbane
A: Further information can be found here.

Q: Where can I cuddle a Koala while I’m in Brisbane?
 Only 12km from Brisbane City, Lone Pine Koala Sanctuary is the world’s first and largest koala sanctuary with over 130 koalas. Hold a koala anytime, hand feed kangaroos and meet a large variety of Australian wildlife in beautiful, natural settings.  Plan your trip to make time before or after the conference for this unique experience.

Q: I am intending on bringing my family. Any ideas on what they can do?
A: Brisbane is very family friendly. Southbank is the hub for a fabulous free water play area. For more ideas or to plan your stay click here.

There are also a number of great websites with ideas on what to do in Brisbane. For those specifically look in for family friendly activities check out

Q: I need a confirmation letter to assist my visa application. Who can I contact?
A: Please email

Q: I am no longer able to come to the conference. Who do I tell?
Please email

Q: Will lunch be provided?
A: Yes, lunch for any dietary requirements as well as coffee, morning tea, and afternoon tea will be provided for each registered conference delegate



Q: How do I make a submission?

The submission deadline for OR 2017 has now passed. Late submissions are no longer being accepted. Please visit the Submissions Page for further details.

Q: What material will be published, and where/how?

A: Accepted proposals in all categories will be made available through the OR2017 web site, as well as presentation slides. The Open Repositories Steering Committee is planning to set up an OR repository for long-term archival and dissemination of such material. Authors retain the copyright to their submissions and are free to publish their proposals, presentation slides and associated material in their own institutional repository or elsewhere (such as web sites specialising in sharing slide decks).

Q: Will authors of accepted proposals be expected to submit a full paper?

A: No, there is no facility for submitting a longer version of accepted OR2017 proposals. Authors who wish to publish an extended write-up of their work are encouraged to approach other venues, such as D-Lib Magazine ( or Ariadne (, and of course, deposit full papers into their institution’s open repository.

Q: What’s a Digital Poster?
The OR2017 Poster Presentations will be held in the digital display area known as “The Cube”  at QUT Gardens Point Campus at the Welcome Reception on Tuesday evening 27 June 2017.

There will be no paper/physical posters at the OR2017 conference. Accepted digital posters will be displayed on the smaller Cube touch screens (along the base of the cube) throughout the Welcome Reception. A template will be provided prior to the conference and successful poster presenters will receive support on how to complete their digital poster prior to the conference.

Please note, all poster presenters will need to be registered to attend the conference. Digital Posters will also be displayed electronically on designated computer screens during the main conference from Wednesday to Friday at the Hilton Hotel.

Below are some photos of posters on The Cube at a previous conference for your reference.

Q: What are the guidelines for creating a Digital Poster?
For a full list of guidelines for creating your Digital Poster please click here. A short video is also available here. Is it recommended that you use the Poster Template to create your poster to ensure the configuration is correct.

Q: How does the OR2017 review process work?

A: OR2017 will use single blind peer review as in past OR conferences — reviewers know whose submissions they are reviewing, but authors do not know who the reviewers are, unless a reviewer chooses to disclose their identity by signing their review. We rely on authors to disclose potential conflicts of interest (and in fact, the software we use to manage reviews makes an attempt to detect potential conflicts of interest based on a number of factors). Submissions are scored according to the criteria outlined in the call for proposals, including quality of content, significance, originality, and thematic fit. Final decisions about acceptance are up to the programme committee and the track/programme chairs.

Q: Will OR2017 use open peer review for evaluating submissions?

The Open Repositories Steering Committee has considered adopting an open peer review model, but has decided not to do open peer review for OR2017

Q: Where have the repository rants & raves gone?

A: We will not be running separate sessions of repository rants & raves at OR2017, unlike at the last few OR conferences. However, you are most welcome to submit your repository rant or rave as a 24×7 presentation.

Q: What is the Developer track?

A: The Developer track focuses on the technologies that keep the digital infrastructure of the repositories community up and running.  It is a forum for discussion and presentation of both the current state and the future of repository software, infrastructure and technologies.

Q: What is the Ideas challenge?

A: The Ideas Challenge is an opportunity to present your vision for the future of digital repositories.  Form a team, discuss an idea and give an entertaining micro-presentation to the conference to win a prize!

Q: What template should I use for my presentation slides?
A: You are free to use whichever template you like for your slides, for example a template provided by your institution. If you wish to use OR2017 conference branding for your slides, there is a PowerPoint template for you to use here.

Conference App

Q: It is asking for my username and password to download the app – how do I retrieve this?
A: This is the login details for your personal account with either Apple or Google for the app store. You will need to follow the relevant prompts to retrieve this. The Conference Organiser does not have access to this.

Q: There is a log in option within the app – what does this do?
A: By logging into the app, you will be able to customise your schedule and view the delegate list.

Click the log in button to log into an existing account or to create a new account. Please keep the unique verification code handy as you will need this to log in. If you misplaced this and would like to retrieve the details, please email or visit the team at the registration desk.

Q: How do I create an account?
1. Click the menu button. This can be found in the far left corner
2. Click Log in
3. Enter your First and Last name and click “Next”
4. Enter your email and click “Next”
5. A verification email will be sent to your email address. Click the “Verify Account” button
6. Click “Open App” or “Open in Mobile Web Browser” to obtain your verification code.
7. Enter your verification code on the log in page and click “Finish”. Please make a note of your verification code as you will need this to log out.
8. You will now be logged in and can start personalising your schedule.

Q: How do I add a session to my personal schedule?
A: Click on the relevant sessions and then click on the “Add to schedule” button.

Q: How do I view the sessions I have added to my personal schedule?
A: On the navigation menu under My Items, select My Schedule to view your added sessions

Q: Whish session room should I go to for my preferred presentation?
A: When you click to view the individual session details, you will see the name of the session room allocated. You can also click on the session room to view the conference floorplan.

Q: I am still having trouble with the conference app. Where can I get assistance with this?
A: You can contact the Conference Organiser prior to the conference by email at Otherwise, visit the registration desk at the conference.



Q: How do I get to Brisbane if I live outside Australia?

A: Brisbane is known as Australia’s gateway to Asia, with strong Asian networks. With more than 22 million passengers in 2014/15, the award-winning Brisbane Airport is the third busiest in Australia.

Brisbane has direct flights to and from more than 30 international and 45 domestic destinations.

To view destination with direct flight into Brisbane please click here.

To view flights with global connections via major international hubs please click here.

Q: Will I require a visa to travel to the conference?

A: If you are not an Australian citizen, you will need a valid visa to enter Australia.

For more information, visit the Australian Government’s Immigration website.

Q: What activities are there to do in and around Brisbane?

A: There are many things to do while in Brisbane. For some suggestions please click here.

Q: What time zone is Brisbane in?

A: Brisbane follows Australian Eastern Standard Time and does not switch to Daylight Saving Time, adopted in spring/summer by other states and territories. International standard time is GMT plus 10 hours all year.

Q: What is the weather like in Brisbane?

A: Blessed with the perfect subtropical climate and an average of eight hours of sun per day, Brisbane is the ideal destination for life in the great outdoors. During Winter in Brisbane temperatures range from 10⁰C and 21⁰C.

Q: What currency is used in Australia?

A: Currency is the Australian dollar (AUD$), which divides into 100 cents. Banks are generally open between 9am and 4.30pm, Monday to Friday. All major credit cards are accepted and automatic teller machines and EFTPOS facilities are freely available. Shopping hours vary but are generally between 8.30am and 6pm. There is extended shopping until 9pm in the suburbs on Thursdays and in the CBD on Fridays.

Q: What type of electricity is used in Australia?

A: 240/250 volts AC 50Hz. Universal outlets for 110 volts (shavers only) are standard in hotels, apartments and motels.

Q: What is the emergency number in Australia?

A: The Triple Zero (000) service is the quickest way to get the right emergency service to help you. It should be used to contact Police, Fire or Ambulance services in life threatening or emergency situation only.

Q: Are there any free wi-fi hotspots in Brisbane?

A: Yes, Brisbane offers free wireless internet access in 22 parks and public spaces – thanks to the Brisbane City Council. Places in Brisbane to search for free wi-fi hotspot connections:

  • Queen Street Mall
  • South Bank Parklands
  • Brisbane libraries
  • Brisbane CityCat ferries
  • Reddacliff Place
  • Victoria Bridge
  • City Botanic Gardens
  • King George Square
  • Post Office Square
  • King Edward Park

Eduroam is available on all host university campuses in Brisbane. If you have an Eduroam login please use this while on camps’.

Who to Contact

Conference Registration and Accommodation
QUT Conferences
telephone: +61 3138 9369